It is no surprise that with a job you need to put in the work, even if you adore your job it is not always going to be a breeze. There are ways of working that will make you more productive, make your life easier, and reduce your overall feelings of stress at work.
Here are seven effective ways to make your job easier.
1. Use AI-Powered Voice Assistants
Advancements in technology have seeped into all areas of our lives including our professional lives. Artificial Intelligence (AI) is changing the game, particularly when it comes to voice assistant development, as AI voice assistants are rapidly becoming the perfect digital assistant who will never forget to remind you about the meeting in your calendar. Additionally, AI-programmed chatbots will save you a lot of time when it comes to dealing with customer service. The chatbots know what to say and can prioritize requests/ questions before highlighting them to you. So then you can work your way through the requests in a more effective way.
2. Use Task Management Software
Another way to make your job easier is to use task management software such as Trello. Often we have so many tasks going on at once that we forget about things or we organize our time all wrong and don’t leave enough time for other tasks. By using task management software you check out all your tasks in one place, prioritize them, assign tasks to others and see what’s being worked on and what has been completed. This system not only improves how you work but also makes the team you work for more effective too.
3. Learn To Prioritize
Prioritizing is an important skill to have and often it comes with common sense but our brains can sometimes get overloaded and we neglect its importance. You should prioritize your tasks first thing every morning, or even the end of the workday the day before to serve your customers better or make your job easier. This way you know exactly what needs to get done and where your attention needs to be focused. There is no point doing small admin tasks that have no deadlines when you could be doing a bigger task that is due for review in a couple of days. The better you get at directing your attention towards the things that need it, the more effective you will work and the less stressed you will be. The more you continue to prioritize your workload the more this will become second nature.
4. Ditch Emails For Instant Messaging Platforms
Whenever it is possible you should always try to avoid sending unnecessary emails. They are often topics that are much better discussed in person or over a direct message. With a lot of us working remotely, there is not the option to just go and ask a colleague a question, however, with professional instant messaging platforms such as Slack, you can send a quick message on there without all the formalities of an email. It is a much more effective way of working and it allows you to spend time doing other, more important work as opposed to saving through emails trying to find the relevant information. The same goes for meetings that do not actually need to be meetings. Don’t be afraid to question whether a meeting is appropriate or not because this can consume precious time.
5. Follow A Schedule
Creating a schedule for yourself is a great way to hold yourself accountable and keep yourself working on the right track. It also creates a sense of routine which will make your days at work run a little smoother. Ideally, you want to start with your hardest or most important task in the morning and then work your way through. Set yourself times when you know you are going to need breaks and try to stick to it. This will make you more productive as a whole if you know more or less exactly what your day entails. By not having a clear schedule in mind each day you waste precious time deciding what task you should do next as opposed to actually getting on with the work.
6. Reducer Work Stressors
One of the main obstacles to being productive at work is stress, and then we get stressed even more because we know that we are being unproductive. Work stressors do not just come from the workload itself, it could be a horrible boss or a colleague who is not pulling their weight, or it could be someone sitting next to you who does not stop talking. While you can’t control everything, there are some things you can do to help reduce these stressors. For instance, if the person next to you won’t stop talking, you can put your headphones on and politely tell them that you work better listening to music. Noise-canceling headphones are great for big and noisy offices and they will help you to tune in on your work. If your workload is the problem, try breaking it down into chunks and begin by prioritizing them. If the workload is still too much then just have an honest and open conversation with someone above you who can help to delegate the work out to others.
7. Build Up Your Skill Set
The wider and more advanced your skill set is, the easier your job will be. So if there are certain areas that you know you could work on, for example, your communication skills, you could go on training sessions online or in-person that are designed to improve both digital and real-life conversations. Acknowledging the areas that you are less skilled at is not always easy, but having self-awareness will help you understand where you can develop yourself. Professional development courses come in all shapes and sizes, some include watching a 30-minute presentation online and others can take a couple of days.
At the end of the day, a job is a job and it is not going to be easy all the time. However, each of the 7 tips we just explored will undoubtedly make your job and life much easier.